VOTING / AUDIENCE RESPONSE
ADVANCED SOLUTION
Congress Rental recommends the use of the Communicator, an award-winning
interactive device with proven software for a diverse range of events.
This reliable and unique state of the art technology audience response
system can offer lecturers, presenters, auctioneers, and hosts of any
event the ability to interact with their audience easily. Whether it
is an electronic voting system in a conference or a silent auction taking
place at a fundraising event, audience participation is essential and this
is where automated response systems can make a big difference.
In addition, conference sessions can benefit from this electronic
response system, for example, by letting audience members use
their voting device as a hand held microphone to talk to the
presenter and their fellow audience members.
Congress Rental recommends the use of the Communicator, an award-winning
interactive device with proven software for a diverse range of events.
This reliable and unique state of the art technology audience response
system can offer lecturers, presenters, auctioneers, and hosts of any
event the ability to interact with their audience easily. Whether it
is an electronic voting system in a conference or a silent auction taking
place at a fundraising event, audience participation is essential and this
is where automated response systems can make a big difference.
In addition, conference sessions can benefit from this electronic
response system, for example, by letting audience members use
their voting device as a hand held microphone to talk to the
presenter and their fellow audience members.
Other unique capabilities include:
• Text Responses from audience members. Learn more about
Text Responsesin this video.
• Logo Branding on handset screen, wrist straps or smartcards. View
Sponsorship Opportunities here.
• User Identification with Smartcards to identify and track individual responses.
• Send text to handsets to individual or groups of keypads at any time. See
Text Sending in action.
• Stored Response allows individual audience members the freedom to answer questions in any location,
in their own time and to be downloaded later.
• Multi-site concurrent events.
1. Interactive voting
2. Audience demographics
3. Evaluation and surveys
4. Text Messaging
5. Brainstorming
6. Interactive Quizzes
7. Ad-libs- on the fly sessions
8. Q&A sessions
Empower your participants with an equal opportunity to express their opinion with the use of an audience response
system, where the voting results are captured and displayed immediately. This instant data generates active discussion
and help determine an overall conclusion or view emerging trends and shifts in opinion throughout the meeting.
Votes can be either anonymous or identified using individualized smart cards. A wide variety of question formats can be
used during the presentation to maintain and create audience interests and participation. Results can be presented in
various formats, such as bar, column or pie chart.
View this video to see the different Question Formats. More interesting ways to poll the audience are shown here.
At the end of the event, the results are available in PowerPoint format and the details can be exported directly to EXCEL for further analysis.
This audience response system can be used to capture invaluable demographic data to break down and allow further analysis of the results.
The participants can be asked to select their industry sector at the beginning of the session. Each subsequent question can then be displayed with its results broken down by the responses given.
Example 1: Break down by business sector
Example 2: Break down by geographical regions
Results can be broken down by any number of demographics and displayed live to the audience. Detailed reports can be provided after the event to gain greater in-sight into the data provided by the audience.
In the example below, we ask the gender of the participant and then poll how well they know the system. We can then determine if there is a link between knowledge of the system and the gender of the person.
Post event evaluation can be critical in providing the information required to formulate future events.
How to save the time and money usually spent on producing, reading and manually collating evaluation questionnaires?
You may survey the audience using instant audience response systems on key issues while capturing and displaying the results immediately.
Instead of handing out evaluation forms to the audience, the audience response system can capture the information
electronically as the participants complete the survey on the electronic system. Participants are relieved of the
need to fill in an evaluation form at the end of the meeting while the organisers need not deal with data entry. High
response rate can be assured and yet conducted in a green manner, by reducing the paper usage. Ask us about the ROI on
this process which can mean a cost saving of between $5,000 to $10,000 for about 300 conference delegates.
The survey can be conducted at the end of each presentation, while it is still fresh in the audience mind. If this
information is sensitive, results can be withheld from the audience to be viewed by the organizers later.
In addition, qualitative feedback can be obtained using the keypad's texting capabilities.
Keypad text messaging is a fast and effective way of gathering detailed feedback from your audience in real time. It gives
every participant a chance to have their say, providing valuable insight into the thoughts and feelings of an entire audience.
It lends a voice to participants who might never normally speak in front of others.
Texting via our interactive devices is very easy and similar to the text function on a mobile phone. Participants simply type
their message into their device and press send.
Messages are received instantly by a central computer where they can be reviewed, prioritised and then displayed.
The responses can be either anonymous or identified using Smartcard, and stored for post-event analysis.
See how Text Entry and Message Manager work in this video.
All responses are kept within the room. This is a “Closed” system which does not use a public telephony technology. Other
text systems that use the “Open” public telephone networks are prone to failure and slow response times. Hence,
ONLY “Closed” systems should be relied upon for “Live Events”.
Use the audience response system to generate a large number of ideas and opinions to help in problem solving and
brainstorming sessions. With the text messaging functionality, everyone can voice their ideas without the need for post-it
notes and flip chart paper! Another Green Initiative!
Each participant is given a device on which to text responses instead of writing ideas on post-it pads. The text messages
are instantly transmitted to a control laptop where they can be reviewed and classified. The combined responses can then be
displayed to fuel further discussion. Key issues can be identified and voted upon for instant prioritization. Actions can be
proposed and agreed as a group.
This function allows for a structured brainstorming session and gives everyone an equal opportunity to have their say and
encourages participation from delegates who might normally be reluctant to speak. This is also a greener meeting solution!
Create a fun and lively atmosphere with exciting interactive quizzes that are guaranteed to have your audience gripped!
Quizzes are a fun way to introduce audience to the technology. It is a quick and entertaining way to assess participants’
knowledge levels while increasing retention of key information.
Post questions to the audience as part of the presentation. Scoring can be for accuracy as well as speed of response either
for individuals or as part of a team. The system automatically calculates team and individual scores, which can be displayed
immediately after each round.
The speed feature, unique to our system guarantees to determine an outright winner, by also taking into account the speed
of the response… The faster the response the higher the score assigned.
Learn more about adding fun with Quizzes!
Create impromptu questions for your audience to respond to with pre-defined ad-lib question templates. This helps to
maximise interaction with the audience and facilitates the management of the direction of the discussion based on
audience responses. This value-add service allows the best use of the technology and yet is available as part of the
standard package.
To do a quick straw poll of the audience, the presenter will prompt the on-site producer to bring up the appropriate ad-lib
question template. Once the vote is closed, the results are generated immediately as in a usual voting session to generate
further discussion, where appropriate. The audience may also text in their comments using the interactive devices.
These ad lib questions are retained in the database and are available in the reports provided to customers.
Question and answer sessions are great opportunities to gain insight into your participants’ opinions. Every member of
your audience has an equal opportunity to express their opinions using this audience responses system.
Each keypad has an in-built microphone that can be activated. This eliminates the time spent handing around a roving
microphone, granting more time for active debate and discussion.
Audience members wanting to speak can activate their microphone at the press of a button on a first-come first-serve
basis. When someone is speaking, all other microphones are deactivated to prevent interruptions.
Microphone queuing software allows delegates to register their wish to speak and places them in a queue.
Alternatively, the devices can help structure Q&A sessions through the use of the text messaging functionality,
where feedback can be displayed to the audience immediately.
Get more out of Q&A sessions from this video.
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Operating in Australia, Singapore, Malaysia, Thailand, Vietnam, Cambodia, Laos, Myanmar, Indonesia, Philippines, Brunei, Korea, Japan, India,
China, Hong Kong, Macau, Taiwan, East Timor, New Zealand, New Caledonia, Vanuatu, Fiji.
Cities: Sydney, Melbourne, Brisbane, Adelaide, Darwin, Perth, Newcastle, Wollongong, Cairns, Gold Coast, Singapore, Auckland, Wellington,
Christchurch, Bali, Jakarta, Kuala Lumpur, Bangkok, Chiang Mai, Phuket, Manila, Cebu, Ho Chi Minh City, Hanoi, Phnom Penn, Vientiane, Yangon,
Nay Pyi Taw, Tokyo, Osaka, Kyoto, Seoul, Shanghai, Beijing, Mumbai, Bangalore, Hyderabad, Chennai, New Delhi, Dili.