VOTING / AUDIENCE RESPONSE
Electronic fundraising technology helps to greatly increase silent auction bids and
pledge donations made during charity events. More bids and pledges from increased
participation means more money raised!
We are so confident, “We guarantee to increase the total funds raised” with
“Money Back Guarantee”. Terms and Conditions apply.*
There is huge entertainment value in using technology as it generates plenty of
competition and excitement amongst determined donors!
Terms and Conditions
* The quality of the silent auction lots is comparable to the previous event
* The number of guests are the same
* System is promoted by the M. C. (Master of Ceremony) during the event
What Organisers can expect from Silent Auction Technology
•
Consultation and support prior to the event, regarding lot item details, sponsorship/advertising opportunities,
and Silent Auction display summary.
• Customized
consolidated invoices for every Pledge and every winning bid for the event.
• Summary and
detailed reports at the close of the silent auction to facilitate check-out.
• Fantastic return on investment
•
It is a fun, interactive and engaging way to contribute towards a worthy cause.
•
Bid from anywhere within the event space. There is no need to leave the partying behind to bid.
•
An instant conversation starter.
•
It creates a buzz to see who is competing for the same auction item.
•
Everybody love to see their name on the screen.
•
Maximise proceeds from the event with silent auction bidding and donations through pledges.
•
More sponsorship avenues to contribute more revenue.
•
Increased funds raised.
•
A professional partner that adds value for the charity.
Generating competition among the bidders greatly increases the value of the auction items as it is both interactive and
increase guest participation as they are able to re-bid on items immediately. This takes the benefits of instant bidding
and excitement of online auctions like eBay and applies them to a live event!
The technology can be used at events with an attendance of 100 to over 1000; it’s very flexible. Congress Rental provides a
system that eliminates the hassle of paper bid sheets and manual tabulation of winners.
• Hassle free bidding
Say goodbye to bid sheets and having place your bids at the silent auction items area. Guests can access every single
item in your auction from the comfort of their seats.
• Constant feedback to guests
The latest results are constantly displayed on projectors, providing updates on who is winning and the total amount
raised. This generates more competition and excitement among guests.
• Faster checkout through consolidated Invoices
Once your auction closes, the system instantly totals winners, eliminating the need to double and triple-check your
calculations manually. Reports and invoices are generated within minutes from the system and provided to the
organisers to facilitate faster checkouts.
• Detailed reporting
During the event our system is constantly gathering data for your organization. Who won, who attended, who was willing
to pay $2,000 for an item but didn’t win? These are all questions that will help you raise more money and find donors
for your future events
Congress Rental will assign a dedicated producer to see to the entire process to ensure the event goes smoothly and silent
auction proceeds are maximized:
Preparation
•
Provide consultation regarding lot item data, sponsorship/advertising opportunities, and Silent Auction display
summary.
•
Customise Silent Auction display screen for the event, including logos, photos and details to be shown during
Silent Auction and Pledge.
•
Training of volunteers on the use of the technology.
•
Recommend announcements for Master of Ceremony.
•
Load finalized lot items and guests list into the system.
•
Set-up and testing of wireless system on site.
•
Manage the system, including the silent auction summary display.
•
Real-time monitoring of total auction proceeds.
•
Provide reports and invoices at the close of the auction to facilitate no-hassle checkouts
•
Detailed reports will be provided for further analysis
•
Copy of invoices generated will be given for records purpose
organisations:
1.
Silent Auction
2.
Pledge
3.
Sponsorship
Using the wireless devices, guests can simply insert their smart cards and enter their bids into their keypad and the LCD
screen instantly informs them if their bid has been successful. Guests have more time to socialise as they can submit
their bids without leaving their group conversation.
The silent auction summary display constantly updates guests with the highest current bids, generating competitive bidding
that increases the value of the auction items. The total amount raised is shown to create more the excitement and buzz in
generating contribution towards the target.
Example of Silent Auction summary screen showing 10 items per page
Example of Silent Auction summary screen showing 5 items per page
Example of Silent Auction summary screen showing 1 item per page
Because the bids are recorded instantly, there is an immediate sense on how well the fundraising is going. There is no need
to walk around and look at bid sheets; the progress can be monitored through the streaming updates from the system.
The reports are generated within minutes of the close of the auction, where multiple lots won and pledges made by each
individual guest are grouped together with a ‘checkout’ total.
Individual invoices per person can be generated, containing winner name, details of items won and ‘checkout’ total.
These invoices can be customised to your event/organisation to include details such as logo, event name, and contact details.
Key benefits:
•
Increase guest participation results in better bids.
•
Eliminate paper bid sheets and manual tabulation means the auction can stay open longer.
•
Create a competitive and fun bidding environment.
•
Bid from anywhere within the event space, without having to leave the group conversation.
•
Everybody love to see their name on the screen.
•
Decrease administrative work by volunteers.
•
Generate instant reports minutes after the close of the auction.
•
Customised invoices for the event.
Encourage your audience to donate money towards specific projects. Set a monetary target for your project and then
see the animated display rise as more money is pledged.
Some of your guests may be unsuccessful in their bid to win auction lots but may still wish to donate money to the
charity. This can be done quickly and easily using the Pledge function to fund a project. You will see an increase in
funds raised and participation levels.
Example of animated display
Key benefits:
•
Convenient and discreet - guests do not have to leave their seats.
•
Creates a lively and fun environment for guests.
•
Simple and fast pledging process.
•
Provide more opportunities for guests to contribute towards total funds raised.
•
Detailed pledging reports are available immediately after the close.
•
Combined invoices for silent auction and pledges facilitates faster checkout.
To help sponsors get a return on their investments for the technology, there are many branding opportunities.
There are plenty of ways to display the branding of your sponsor(s), here are a few examples:
•
Bid/Pledge smart cards.
•
Bid update slides.
•
LCD screens of keypads.
•
Lanyards for keypads.
•
Printout of keypad instructions.
•
Customised invoices.
Example of Branding on smart card
We are happy to support our clients on sponsorship pitches to help them win sponsorship for their electronic auction and
pledge technology. Once a sponsor has experienced the system first-hand and see the value in utilising this technology,
they will be as excited as you are.
Key benefits:
•
Increase your return on investment by creating new and exciting sponsorship opportunities.
•
Increase value for event sponsors by maximising the exposure of their brand and promotional messages.
•
Highlight your corporate image and event theme.
•
Achieve maximum exposure for the event or brand.
Operating in Australia, Singapore, Malaysia, Thailand, Vietnam, Cambodia, Laos, Myanmar, Indonesia, Philippines, Brunei, Korea, Japan, India,
China, Hong Kong, Macau, Taiwan, East Timor, New Zealand, New Caledonia, Vanuatu, Fiji.
Cities: Sydney, Melbourne, Brisbane, Adelaide, Darwin, Perth, Newcastle, Wollongong, Cairns, Gold Coast, Singapore, Auckland, Wellington,
Christchurch, Bali, Jakarta, Kuala Lumpur, Bangkok, Chiang Mai, Phuket, Manila, Cebu, Ho Chi Minh City, Hanoi, Phnom Penn, Vientiane, Yangon,
Nay Pyi Taw, Tokyo, Osaka, Kyoto, Seoul, Shanghai, Beijing, Mumbai, Bangalore, Hyderabad, Chennai, New Delhi, Dili.